Constitution

I. Name and Location

Article 1

The Association shall be known as the  “European Association of Development Research and Training Institutes”.

Article 2

The Association shall operate in Europe and in such other countries as may be necessary to enable it to achieve its objectives.

Article 3

The Association is established in Bonn, Germany. It is subject to German Law.

Article 4

Branch Offices, including the operational secretariats, shall be established in such countries in Europe as the Executive Committee may decide.

II. Objectives

Article 5

The Association will promote research and training activities in development, as approached through the social sciences and interdisciplinary studies.

a. It shall endeavour, particularly, to promote contacts among affiliated members, inter alias by disseminating information on research in progress or on studies and experiments in training and on new training schemes.

b. It shall endeavour to establish or facilitate exchanges, working relations and useful cooperation between the affiliates on the one hand and the regional associations, institutions of research and/or training and individual researchers in African, Asian and Latin American countries on the other. The Association will hold itself at the disposal of these institutions and researchers with a view to facilitating their access to the sources of information and the instruments of work and research available in Europe.

c. It shall endeavour to cooperate with government and private development agencies, and international organisations, in development training and research activities.

d. It shall endeavour to communicate and disseminate research and training results on development to government and private development agencies, international organisations, as well as to the mass media.

Article 6

The Association shall not seek to make profits. If a profit is made in any one of the activities, it shall be used exclusively for the objectives of the Association as stipulated in Article 5 of the present Constitution.

III. Activities

Article 7

To achieve the purposes laid down in Article 5 of the present Constitution, the Association may organise conferences, seminars, working parties and the like on a regional, sub-regional or problem-oriented basis; it may collect information and publish books, papers, documents, information bulletins and the like.

IV. Revenue

Article 8

The activities of the Association shall be financed by:

a. Fees of members and associates;

b. Income from events and studies organised by the Association and from publications published under its auspices;

c. Grants and donations;

d. Subsidies and subventions;

e. Any other legal sources.

V. Application for membership

Article 9

Applications for membership shall be addressed to the Executive Secretariat and decided upon by the competent organs.

VI. Members, associates and observers

Article 10

Full institutional membership shall be open to:

a. Institutes or associations, established in Europe, whose objectives and activities are oriented towards research and/or training in development;

b. National scientific associations in European countries devoted to objectives consistent with those of the Association;

c. NGOs in European countries devoted to objectives consistent with those of the Association.

Article 11

Full individual membership shall be open to individuals who are professionally active in research and/or training in development and who are resident in Europe.

Article 11bis

Student membership shall be open to individuals pursuing studies in the field of development / international cooperation.

Article 12

Associate membership shall be open to:

a. Institutions based in Europe which do not fulfil the conditions laid down in Article 10a, but which nevertheless show consistent interest in matters of research and training in development, such as international organisations, government agencies, and similarly companies and financial institutions which want to promote the general objectives of the Association as stated in article 5;

b. Regional associations of research and training institutes established outside Europe, mentioned in Article 5b of the present Constitution.

Article 12bis

a. Institutions based in Europe that fulfil the conditions laid down in Article 10a, but that do not yet want to become full institutional members will have the possibility of obtaining the status of observer.

b. Applications for the status of observer are subject to the approval of the Executive Committee.

c. The status of observer may be held during maximum two years after the decision made by the Executive Committee.

d. The rights and duties of observers are identical to those members as far as they are described in Article 14. Observers have the right to participate in General Conferences and to attend the General Assembly. They do not have the right to vote.

Article 13

The status of member, associate and observer expires as a result of voluntary withdrawal, death, loss of corporate body or expulsion. A member must give the President or the Secretariat at least three months notice in writing of his or her intention voluntarily to withdraw from EADI, which may only take effect at the end of a business year.

VII. Rights and duties of members, associates and observers

Article 14

Every paid-up member, associate and observer shall have the right to:

a. Participate in the General Assembly;

b. Avail themselves of the services of the Association in accordance with pertinent regulations.

Article 15

Every member and associate shall have the duty to pay his membership fee regularly at the rate determined by the General Assembly.

Article 16

The Association shall not commit its members to liability beyond the amount of their membership fee.

VIII. Structure and mode of operation

Article 17

The organs of the Association shall be:

a. A General Assembly;

b. An Executive Committee;

c. A Management Committe;

d. A Secretariat.

A. The General Assembly

Article 18

a. The General Assembly is the supreme body of the Association.

b. It shall be composed of authorised representatives of all institutional members and of all individual members. No individual can represent more than one institutional member.

c. The General Assembly shall be convened at least once every three years, which shall be decided by the Executive Committee.

d. Invitations to the General Assembly including the agenda proposed have to be sent to members, associates and observers at least 30 days prior to the meeting.

e. It shall approve the rules of procedure, the estimates of receipts and expenditure, the accounts of the preceding years, and shall decide on the work programmes submitted to it by the Executive Committee or upon the initiative of one or more members.

f. It shall have the final decision on applications for membership and expulsion of members.

g. It shall determine the rates of fees for the various categories of members and for the associates.

h. It shall elect the President and the members of the Executive Committee. It may appoint on the proposal of the President from the members of the Executive Committee, one or more Vice-Presidents, and assign to certain members permanent or temporary tasks in the form of Sub-committees or Ad hoc task groups. The General Assembly may delegate to the Executive Committee the power to co-opt additional members.

i. Nominations for the post of President shall be received by the Executive Secretary no later than 36 days prior to the General Assembly during which the election is to take place;
Nominations must be moved and seconded by paid-up EADI members;
The Presidential mandate shall be for three years.

j. Minutes of the decisions of the General Assembly must be kept and signed by the President and the Secretary taking the minutes.

Article 19

a. In the General Assembly decisions will be made by consensus.

b. When it is impossible to reach a consensus, decisions shall be reached by simple majority of votes cast. If the votes are equal, the presiding officer has a casting vote.

c. In all votes and elections, members according to Article 10 have ten (10) votes each, members according to Article 11 have one (1) vote each.

d. Associates and observers may participate in the discussions, but shall not have the right to vote.

e. Decisions of the General Assembly convened according to Article 18 are valid regardless of the number of members participating in the voting.

B. The Executive Committee

Article 20

a. The Executive Committee consists of a President and one representative per country that has at least two institutional members. The Committee may also co-opt ad personam up to five (5) other members based on special qualifications or institutional affiliations. In addition, the editors of the association's journal, the European Journal of Development Research (EJDR), will be nominated ex officio members of the Executive Committee.

b. The country representatives are elected by the General Assembly. Candidates are nominated by the EADI constituency within each country, following a national consultation process among its institutional members and its individual members.

Article 21

a. The Executive Committee shall normally meet once a year. It shall give directions and supervise the affairs of the Association, organise the activities specified in the Constitution and control the activities of the Management Committee and Secretariat.

b. The Executive Committee approves the Annual Report of the Association.

c. In the Executive Committee decisions will be made by consensus. When it is impossible to reach a consensus, decisions shall be reached by simple majority of votes cast. If the votes are equal, the president has a casting vote.

d. When a member of the Executive Committee is unable to continue in office, the Committee shall have the power to co-opt to replace that member.

Article 22

The Executive Committee appoints an Executive Secretary charged with the effective direction of the Secretariat. It may also decide on the establishment and the location of branch offices and operational secretariats.

C: The Management Committee

Article 23

The Executive Committee appoints a Management Committee to manage the affairs of the Association in co-operation with the Secretariat. It comprises at least the President, the Vice-Presidents, the Treasurer, the elected/ appointed chairs of Sub-committees and the Executive Secretary. The Management Committee shall meet at least two times a year and at the times of the other Statutory meetings of the Association.

Article 24

a. In the Management Committee decisions will be made by consensus. When it is impossible to reach a consensus, decisions shall be reached by simple majority of votes cast. If the votes are equal, the president has a casting vote.

b. For decisions of the Management Committee to be valid, at least five members must be present at the meeting.

Article 25

a. The President shall convene the Management Committee, the Executive Committee and the General Assembly and preside over their meetings.

b. The President shall represent the Association. The President appoints in consultation with the Executive Committee one of the Vice-Presidents as Deputy. President and Deputy act as governing body within the meaning of paragraph 26 of the German Civil Code (BGB). Each represents the Association alone. The internal understanding is that the Deputy represents the Association only in case the President is unable to represent. The Executive Committee appoints the Executive Secretary to perform the duties assigned to him or her. The Executive Secretary can represent the Association in specific matters as defined by the Executive Committee and/or the Management Committee. Details of the tasks of the Secretariat will be set by rules of procedure.

D. The Secretariat

Article 26

a. For the day-to-day conduct of business a Secretariat shall be established under the responsibility of the President or, under the ruling of Article 25b, under that of the Executive Secretary.

b. It shall prepare the regular business meetings of the Management Committee, Executive Committee and the General Assembly; organise or support the organisation of the activities of the Association as described in Article 7 and carry out the administrative work involved in the day-to-day conduct of business.

IX. Settlement of disputes

Article 27

a. If a dispute among members of the Association concerning affairs of the Association arises, the President shall try to arrange a settlement.

b. If this proves to be impossible, the President shall ask each party involved in the dispute to nominate two members of the Association as arbitrators who shall elect a chairman among them. If there is no agreement on the chairman, the chairman shall be determined by lot.

c. The arbitrators shall reach their decision by simple majority; a tie is broken by the chairman. There shall be no appeal against such decisions.

X. Amendments to the Constitution and dissolution

Article 28

a. Decisions concerning amendments to the Constitution or the dissolution of the Association may be taken only by the General Assembly.

b. Without prejudice to Article 19b, dissolution may only be decided upon by a two-third majority vote of the members referred to in Article 10.

c. In case of dissolution of the Association, the General Assembly of the Association will designate an Organisation that pursues similar objectives (in line with Article 5 of this Constitution), to use any remaining assets exclusively and directly for the same non-profit objectives.

This constitution was adopted by the constituent General Assembly

on 12th September 1975
in Linz (Austria)

and amended by the General Assembly

on 22nd September 1978
in Milan (Italy),

on 14th November 1981
in Budapest (Hungary),

on 5th September 1984
in Madrid (Spain),

on 5th September 1987
in Amsterdam (The Netherlands),

on 27th May 1988
in Helsinki (Finland),

on 17th September 1993
in Berlin (Germany),

on 14th September 1996
in Vienna (Austria),

on 24th September 1999
in Paris (France),

on 20th September 2002
in Ljubljana (Slovenia),

and on 23rd September 2005
in Bonn (Germany).